Medical Records Clerk Job Description

Learn about the key requirements, duties, responsibilities, and skills that should be in a medical records clerk job description.

Paul Peters is the Chief Editor of Betterteam. He's a former print journalist and small business owner and has written articles for a variety of newspapers, magazines and websites.

A medical records clerk is in charge of managing patient health files in a facility. Also known as health information clerks, their duties include filing records, assisting in audits, and collecting information. The requirements for this role include a high school diploma and proven work experience.

Medical Records Clerk Job Description Template

Our medical facility is currently searching for an experienced and friendly medical records clerk to join our administrative team. You will be responsible for a variety of tasks including collecting patient information, issuing medical files, filing medical records, and processing patient admissions and discharge papers.

The successful candidate will have in-depth knowledge of medical terminology, processes, and administrative duties. To excel in this position, you should also demonstrate excellent communication and organizational skills.

Medical Records Clerk Responsibilities:

• Gathering patient demographic and personal information.
• Issuing medical files to persons and agencies according to laws and regulations.
• Helping with departmental audits and investigations.
• Distributing medical charts to the appropriate departments of the hospital.
• Maintaining quality and accurate records by following hospital procedures.
• Ensuring patient charts, paperwork, and reports are completed in an accurate and timely manner.
• Ensuring that all medical records are protected and kept confidential.
• Filing all patients' medical records and information.
• Supplying the nursing department with the appropriate documents and forms.
• Completing clerical duties, including answering phones, responding to emails, and processing patient admission and discharge records.

Medical Records Clerk Requirements:

• High school diploma or equivalent qualification.
• A minimum of 2 years experience in a similar role.
• Advanced understanding of medical terminology and administration processes.
• Proficient in information management programs and MS Office.
• Outstanding communication and interpersonal abilities.
• Strong attention to detail with excellent organizational skills.

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